Overview

Scope

Applies to all staff.

General Policy

Procedures governing asset management shall be established for secure disposal or re-purposing of equipment and resources prior to assignment, transfer, transport, or surplus. When disposing of any asset, sensitive data must be removed prior to disposal. IT support staff shall determine what type of data destruction protocol should be used for erasure. Minimally, data shall be removed using low level formatting.

Return of Company Assets

Within 2 days of termination of employment, or business relationship with OfficeWork Software or for any reason (or at any time prior to OfficeWork Software's request), the employee shall return all assets belonging to the Company or its affiliates (including, but not limited to, any company-provided laptops, computers, cellphones, or any other equipment, and property belonging to OfficeWork Software).

Asset tracking includes:

Date of purchase
Make and model
Serial Number
Location
Type of asset
Owner
Disposition
Audit

IT staff shall perform a semi-annual audit on key assets. Evidence of said audit shall be kept on file. Reference AU-0001-Asset.

Enforcement

Staff members found in policy violation may be subject to disciplinary action, up to and including termination.

Related Policies

Onboarding Policy
Offboarding Policy
Related SOPs

SOP_0001_Asset_Management